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Exhibit Hall

 

Exhibit Tradeshow Prospectus    

You're Invited to Support the 2025 Florida Library Association's Annual Conference! In order to avoid placing competitors in close proximity, FLA requires that Exhibitor booths are chosen solely by the exhibit company during the online interactive booth registration process also on a first-come, first-serve basis.  FLA is not responsible for assignment of booth.
****CLICK HERE: BOOTH REGISTRATION FORM***

 

****CLICK HERE: BOOTH REGISTRATION FORM***

 

Benefit Package Highlights:

  • HIGHLIGHT!  Longer show hours!  15 show hours
  • HIGHLIGHT!  Scavenger hunt game dedicated only to exhibit hall
  • HIGHLIGHT!  Merchandise store in exhibit hall
  • HIGHLIGHT!  Concession lunch offered both days in the exhibit hall
  • HIGHLIGHT!  Poster presentations and Author table sessions in Exhibit Hall
  • HIGHLIGHT!  Priority booths can have their marketing piece (one page pdf - any size) featured in our weekly conference newsletter
  • HIGHLIGHT! Stay and attend our President's Reception.  Tickets available (two per organization) - no hard selling at event

     
  • Other exhibit features include:
  • Booth size: 10'x10' and includes 8’ high Back wall Pipe and Drape, 33’’ high Side rail; Pipe and Drape, (1) Company identification sign, (1) 6’ skirted table, (2) side chairs, (1) Wastebasket
  • Exhibit Hall exclusively limited to 65 booths
  • Reduced pricing and early bird pricing available for dues paying FLA Business Members (excluding priority booths)
  • Includes 2 booth representative exhibit hall passes. Extra passes available for purchase.
  • Dedicated page in the event mobile app
  • Tiered exhibit space options (Priority and Standard)
  • You choose your location on floor plan with interactive booth selection online system
  • Company information on FLA website
  • Logo in opening conference video
  • Pre-post attendee list (exception of name/email for attendees that opt-out). 
  • Security overnight

 Pricing

Business Member Standard Booth:                
Early Bird October 18, 2024 - December 31, 2024:
$950 Regular
January 1, 2025 - May 14, 2025: 
$1050 Regular

Non-Member 
$1350 Regular (no early bird)

Priority Center Booths
$1425 (no early bird, no business member discount)

Private internet line and electrical additional cost (information coming soon)
Lead Retrieval additional cost $150; limited number available

Schedule of Events


 

Tuesday, May 13, 2025
3pm - 6pm                       Optional Exhibitor Setup Open time

Wednesday, May 14, 2025
8am - 11:30am                Exhibitor Setup
11:30am - 6:30pm          Exhibit Hall Open
                                           Concession Lunch in Exhibit Hall (11:30am - 1:30pm)(pre order only)
                                           Opening Welcome Reception (4:30pm - 6:30pm)  

Thursday, May 15, 2025
8am - 4 pm                       Exhibit Hall Open 
                                           Coffee Refreshment Break (8am - 9am)
                                           Concession Lunch in Exhibit Hall (11:30am - 1:30pm)(pre order only)                    
                                           Afternoon Refreshment Break (2:30pm-4pm)
4pm                                   Tear-Down

IMPORTANT SHOW KIT FORMS:

LEAD RETRIEVAL

What is Lead Retrieval?

Lead retrieval is the process of capturing leads at an event, usually by scanning an attendee’s QR code on their conference badge. The QR code contains data about the attendee, like their name, contact information, and title.

When you scan an attendee’s badge, the device will pull their registration information from the database. It will then relay this information to your leads database. 

You will receive instructions on how to download an easy to use app that will be the technology to capture your leads. 

A limited number are available on a first come basis.

Price is $150 for the added service.

Contact Patti at flatradeshow@gmail.com if you are interested or have any questions.

Attendee List and FLA Mailing List Usage Policy:

The attendee list will be released 2 weeks prior to the event.  Contact information will be included for those individuals that did not opt-out.  Use of FLA's mailing list is for a one-time use within 2 weeks prior to conference and one-time use only within 30 days post our annual conference.  No retention or reproduction in any form is allowed.  FLA’s lists have systems to monitor improper use.  FLA retains the right to approve and review all materials to be distributed and its relevancy to the association and conference.  

Beware of  Scammers

Please beware of anyone emailing or calling you trying to "sell" the attendee list.   You will only receive the attendee list directly from FLA.

Some companies are calling vendors and inaccurately representing themselves as our "housing vendor" trying to solicit business. Specifically, they will offer to make hotel reservations within the FLA block on your behalf and some will also mis-represent that they are calling from FLA or the hotel.

FLA is not utilizing the services of any housing service. 

You should initiate all room reservations.  Reservations should be made directly with the hotel, either by phone or visit our website:  2025 Conference Hotel

  

Thank you for your consideration of support!  

Please call the FLA office at 850-270-9205 with questions or to discuss the event in greater detail.  
We look forward to working with you.